Executive Assistant for Sell-Side Managing Director

About the Role

Job Title: Executive Assistant for Sell-Side Managing Director

Location: Grand Rapids, MI (Hybrid role with opportunities for in-person and remote work)

Hours: Part-time (to start), 25-30 hours/week with flexible schedule

Compensation:  $27/hour

About Calder Capital

Founded in 2013, Calder Capital, LLC is a lower middle market M&A Advisory Firm focused on representing sellers of manufacturing, distribution, construction, and business services companies with enterprise value from $1-100MM; and financial, strategic, and entrepreneurial buyers seeking acquisitions in the same market segments.

Job Summary

Calder Capital is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide dedicated support to our Sell-Side Managing Director. This role is crucial to ensuring the Managing Director’s time is optimized, communications are handled effectively, and team operations run seamlessly.

The ideal candidate thrives in a fast-paced M&A environment, anticipates needs before they arise, and exercises the highest level of discretion with sensitive information.

Responsibilities

• Email & Calendar Management: Manage inbox, prioritize messages, and schedule meetings, calls, and travel.
• Research Support: Conduct industry and company research, summarize findings, and track market trends.
• Data Organization: Update CRM records, clean up data, and ensure accuracy in deal tracking systems.
• Meeting Prep & Follow-Up: Prepare agendas and materials, take notes when needed, and track action items.
• Travel & Events: Coordinate travel arrangements, client meetings, and networking events.
• Client & Team Recognition: Organize gifts for clients, partners, and colleagues for special occasions.
• Social Media Support: Draft and schedule posts, track engagement, and align messaging with firm priorities.

Requirements & Qualifications

• Minimum of 3 to 5 years proven experience as an administrative assistant, executive assistant, or similar role.
• Exceptional organizational skills with strong attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, CRM systems, and digital collaboration tools.
• Ability to handle sensitive and confidential information with discretion.
• Self-starter with the ability to anticipate needs and work independently.
• Interest or background in finance, business, or M&A preferred but not required.

Benefits: 

• $150 parking stipend each month
• Flexibility for personal commitments with notice given.